There are a lot of things that can go wrong on a photoshoot. Here is a useful checklist to avoid the most common mishaps.
Our checklist is organised into what to consider before the shoot, during and after the photoshoot.
Before the shoot (Pre-production)
Pre-shoot visit and planning Arrange a pre-shoot location visit (known as a ‘recce’) with the photographer to help them prepare. Ensure pre-shoot visit is ideally between 2-4 weeks before the day of photoshoot. Ensure this timing is built into your timing plan.
Location permits Seek permission from the relevant property owners in writing. Arrange security / access permits for all production team. Arrange parking permits.
Photoshoot dates Arrange preferred dates for shoot and also arrange contingency dates in case of unsuitable weather conditions, or other reasons for cancelling preferred date.
Points of contact Identify point of contact/representative to attend the shoot. Ensure all production team contact details are shared with client point of contact.
Photographer related –Photography brief completed, including each individual shot list – Photographer selected – Photographer’s rights and fees approved – Final schedule agreed – Photographer booked
Models Models identified if required, sourced and booked.
Props Required props identified, sourced and booked. Prop transportation arranged to be on location when required.
Health & Safety Provide photographer with health & safety information for location to ensure production is compliant, e.g if specific PPE to be worn. If required, arrange a location induction with photography/film production representative can be arranged during pre-shoot visit.
Confidentiality Conduct a confidentiality assessment to determine rules and regulations.
Location preparations Ensure location is clean and tidy for day of shoot. If required organise a professional cleaning service.
Shoot set-up Allow photographer a minimum of an hour to arrive, clear security, set up and test equipment before shoot.
Shoot on-site requirements Discuss and agree all on-site requirements by production team, e.g. access to power.
Shoot timings Ensure adequate time is allowed for the type of shoot, i.e. allow for travel time, breaks between shots.
Break times Ensure adequate space is arranged for production break times. Agree food and drink arrangements for production team.
Shoot take-down Allow photographer a minimum of an hour to pack up equipment after shoot.
After the shoot (Post-production)
Editing/selection Agree editing/selection process with photographer. e.g. full contact sheets to help you make your final selection.
Proofing Ensure selected images are compliant with confidentiality and health & safety agreements.
Retouching If the photographer is to undertake retouching, provide a brief on the requirements (removing elements, colour adjustments, etc).
Image file specification Agree delivery formats with photographer, e.g. TIFF file type, RGB colour, 100MB file size. Agree and follow file name convention.